Job Description

Reporting to: AP Associate Manager

Job Summary: The Accounts Payable Associate is responsible for maintaining the entry, approval, and payment for an assigned group of vendors/suppliers. This position requires ensuring that timely payment is remitted with an emphasis on discount optimization. This is a primary point of contact for all inquiries both internal and external related to assigned vendor group. This position must maintain effective communication/relationship with vendors.

Job Duties:

• Process invoices using 3-way match and/or proper approval, and appropriate coding to ensure outstanding balances are paid timely
• Accurately reconcile vendor statements and maintain positive vendor relationships
• Respond to external/internal inquiries and resolve discrepancies related to invoices, purchase orders, statements and payments
• Research and resolve aged AP, unbilled inventory, and additional variances
• Communicate professionally, timely and effectively via email and over the phone with both external and internal business partners
• Participate in month end close activities
• Perform ad hoc duties as necessary
• Provide necessary team coverage in other areas as needed
• Adhere to internal controls, procedures, laws and confidentiality guidelines

Requirements

Qualifications:

• Prior work experience in an Accounts Payable or accounting department working with an automated accounting or payables system.
• Strong attention to detail and good problem solving skills
• Ability to multi-task and prioritize as needed
• Experience in high volume fast paced environment
• Strong verbal and written communication skills
• Proficient in MS Office (especially Excel.)

Preferred:

• Interest in Accounting
• Experience in Epicor Eclipse

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