Job Description
We are seeking an Administrative Office Coordinator to join our team! You will perform clerical and administrative functions in order to drive company success.
The Office Coordinator plays a key role in keeping projects organized and on schedule from start to finish. This person will handle work order setup, collect and organize job photos and documents, assist with scheduling, coordinate with installers and vendors, and help ensure accurate billing information is gathered for invoicing. The ideal candidate is detail-oriented, organized, and comfortable managing multiple active jobs in a fast-paced environment.
Key Responsibilities
Work Order Setup: Create and process new work orders in the company system, ensuring all project details, artwork, and client information are accurate and complete.
Job Coordination: Maintain project timelines, track progress, and communicate with internal teams (sales, design, production, installation) to ensure on-time delivery.
Scheduling: Coordinate installation dates and service calls; communicate schedules with clients and field crews.
Photo & Documentation Management: Download, label, and organize job photos from the field for customer files and billing documentation.
Billing Preparation: Gather completion photos, sign-offs, and other documentation needed for invoicing. Work closely with the accounting or admin team to submit billing packages.
Project Support: Assist with ordering materials or permits as needed; update clients on project status.
Quality Control: Review completed job files to confirm all documentation is complete before closing.
Communication: Serve as a central point of contact between departments to keep projects organized and moving efficiently.
Qualifications
2+ years of experience in project coordination, administrative support, or operations (signage, construction, or similar field preferred).
Strong organizational skills and attention to detail.
Excellent communication and follow-up skills.
Proficiency with Microsoft Office, Google Workspace, or project management tools
Ability to prioritize and manage multiple projects with changing deadlines.
Familiarity with sign industry terminology (a plus, but not required — training provided).
SCA Sign Group is full service sign company that provides design, permit acquisition, fabrication, installation and service for electrical and non electrical signage.
SCA Sign Group is full service sign company that provides design, permit acquisition, fabrication, installation and service for electrical and non electrical signage.
...services, insight and leadership in the evolving field of behavioral healthcare. Founded in 1912, Devereux operates a comprehensive national... ..._**_Category_** _Clinical_**_Position Type_** _Full-Time_**_Remote_** _No_The employment policies of Devereux Advanced Behavioral...
Overview Join to apply for the Scrum Master role at Kwik Trip, Inc.This range is provided by Kwik Trip, Inc.. Your actual pay will be... ...apply Deadline to apply: Monday September 8th, 2025Seniority level Entry levelEmployment type Full-timeJob function Analyst and Information...
...Description Introduction Do you want to be appreciated daily? Our nurses are celebrated for being on the front line, empathetic for... ...healthcare family in a learning and engaged position. Nurse Intern ** Student Nurse Extern ** Nurse Internship ** Student Nurse...
...General information Job Title Airport Customer Service Agent FT Delta) - MSP Date Friday, October 31, 2025 Entity Unifi Aviation, LLC State Minnesota City Minneapolis Base Pay Rate: $ 16.25 Full...
...techniques Ability to thrive in a fast-paced environment Bonus Points For: Experience with gluten-free, vegan, or allergen-friendly desserts. Portfolio of past cake and dessert designs (please include if available). Why Join...