Job Description

Job Description

Chesapeake Search Partners has partnered with an established and growing furniture solutions company that is looking for an Office Coordinator to support both front desk operations and project/order management. The ideal candidate thrives in a fast-paced environment, enjoys helping others, and ensures smooth day-to-day office operations.

Key Responsibilities:

• Greet and assist visitors, manage the reception area, and provide excellent customer service to clients, guests, and employees.
• Answer and direct phone calls, emails, and messages promptly and professionally.
• Process, track, and close project orders accurately, including logging status, coordinating shipping/delivery, and supporting invoicing.
• Communicate with clients, internal staff, and vendors/manufacturers to resolve order issues and ensure timely delivery.
• Support administrative tasks such as filing, data entry, maintaining office supplies, and preparing documentation for proposals, orders, and deliveries.
• Maintain organized records, track project status, and ensure proper closeout of files according to company standards.

Qualifications:

• Previous experience in receptionist, office assistant, or customer service roles is preferred.
• Ability to work onsite 5 days week.
• Detail-oriented, proactive, and highly communicative.
• Comfortable managing both front desk responsibilities and operational/project tasks.
• Ability to multi-task and work well with others.
• Proficient in Microsoft Office.

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