Job Description
Job Description
Job Description
We’re looking for a versatile and detail-oriented professional to support our team across multiple departments. This role is ideal for someone who thrives in a dynamic environment and enjoys keeping operations running smoothly behind the scenes.
What You’ll Do
Office Operations
- Organize calendars and coordinate meetings, including preparing materials and logistics
- Support planning and execution of offsite events, trainings, and team gatherings
- Keep the office environment clean and organized through daily walkthroughs
- Monitor and replenish office supplies
- Serve as the first point of contact for visitors and incoming calls
- Handle mail pickup, sorting, and distribution
- Manage shipping and receiving processes with carriers like FedEx and UPS
- Assist with onboarding setup for new team members
Administrative & Financial Tasks
- Digitize invoices
- Reconcile monthly credit card transactions and follow up on missing documentation
- Provide cross-functional administrative support to Finance, Operations, and Estimating
- Track and order branded merchandise inventory
- Prepare and post compliance signage for job sites
- Distribute weekly paperwork to field staff
- Update and display revenue tracking visuals
- Participate in resource planning meetings and maintain labor schedules
- Maintain and update equipment records and listings
- Develop forms and workflows to streamline equipment tracking
- Support asset lifecycle management including DMV paperwork and sale postings
- Track equipment usage, rentals, and inspections weekly
- Coordinate vehicle registrations and insurance renewals
- Maintain digital systems and server files related to equipment
- Create visual tags and maintain tool inventories
- Manage Safety documentation and assist with training logistics
HR & Employee Engagement
- Coordinate employee recognition programs and bulletin board updates
- Prepare materials for interviews and HR-related meetings
Digital & Social Media Management
- Maintain and update content across social media platforms (LinkedIn, Facebook, Instagram)
- Support internal communications via the company intranet
Administrative Experience
Microsoft Office Suite
Job Tags
Work at office,